Have a general question or just want to reach out? Fill out the form below and we'll be in touch!

Case Management & Client Tracking Software
for Foster Care and Social Services

Designed for social service agencies, our case management software will have you spending your resources
on the people that truly matter - the children and families you serve


From low up-front fees to extremely quick training times, we are proud to say that KaleidaCare is the most affordable care management software available. Your monthly subscription includes:
  • Use of your customized KaleidaCare solution
  • Access to the community of users
  • Telephone and web support
  • HIPAA compliant data security and backup
  • Monthly enhancement releases

Easy to Use

Designed for social workers by social workers, we at KaleidaCare know a software system is only helpful if an agency’s staff is putting the data into the solution.

We also know that time is very important in this industry and most users choose this career to help clients as much as possible. That is why KaleidaCare has made documentation as easy to learn and to enter as possible.

Community & Partnership

KaleidaCare is built on a foundation of partnership with our customers. Our community extends from state associations and local user groups to national organizations and an Annual National User Group.

This customer community is important in driving the KaleidaCare product direction as well as a platform for a variety of customers to come together and share best practices.

Features for Growth & Development

We pride ourselves on providing useful, easy-to-learn features in our Social Service Software solution.
Smart Client Tracking

Clients can be tracked into an out-of-home program and placed in a specific facility. Also track referrals, placements, transfers, discharges and the reasons for each.

Reporting & Outcomes

Our report library contains over 100 clinical, administrative, financial and outcome based reports. Users can easily pull data from your solution to meet your organization's needs.

KaleidaCare Dashboards

Quickly get high-level, meaningful charts and statistics that are vital to your agency’s performance. Create your own customized dashboards with our Tableau Software experts.


Manage appointments for clients and staff by location and integrate with users' personal calendars. Different levels of permission let clients schedule appointments online.


Agencies bill on daily rates or fee-for service actions. Create invoices, send electronic 837s, receive 835s remittance advice and assist with foster parent payments.


Easily complete guided assessments online, receive reminders and capture electronic signatures.


Find out why social services agencies love using KaleidaCare
“Kaleidacare has enhanced our transparency. Due to the flexibility of the system, we can easily tailor searches, provide information to funders or auditors, and build new forms as the need arises."
Bart Sylfae
Director of Operations at Youth Progress
"Kaleidacare has moved our organization to the next level in comprehensive client care. Kaleidacare has actually reduced fixed costs associated with record keeping, while increasing revenue through more accurate billing of services and increasing our efficiency as a social services organization. In these challenging economic times the reduction of costs and the increase of revenue and efficiency are critical to our organizations success and continued service to our customers."
Joshua Graves
Chief Strategy Officer at Catholic Community Services of the Mid-Willamette Valley in Salem Oregon
“We are very satisfied with the KaleidaCare system and happy with the switch. The best part is that we can customize so many things!...The assistance when there are issues or questions is quick and helpful.”
Jacque Millican
Assistant VP at Nazareth Children’s Home